Careers
Location:
Well-Safe Solutions, Aberdeen, though there may be a requirement to visit and work at other company locations or supplier’s premises as required.
The postholder must be able to attend our global headquarters in Aberdeen.
Job Type:
Permanent
Reporting Line:
The Bid Manager will report directly to the Chief Commercial Officer.
Role:
The Bid Manager will be able to efficiently & effectively co-ordinate contributions to Tender and Proposal requirements, across multiple regions (namely UK, mainland Europe and Asia-Pacific region) as per Commercial Processes; specifically Compete, Value & Do.
The creation of content for these proposals will be a requirement of the role.
Key responsibilities:
The Bid Manager will be required to:
- Actively participate in the development and continuous improvement of Commercial Policies and Procedures
- Work with the Business Development business partner to develop market intelligence reporting and understand competition for work.
- Review tender documents and provide summary of requirements and key points to the business/Kick-off meeting, agree tender strategy, including bid/no bid decisions as per Commercial Processes.
- Manage the proposal development, working with key stakeholders (engineering, operations, finance, contracts, commercial, legal etc.) Ensure all requested information is provided, setting, and maintaining deadlines.
- Participate in the management of Opportunity via Customer Relationship Management toolkit (Salesforce)
- Work with supply chain to obtain proposals for specific third-party requirements.
- Proof-read and edit proposal documents ensuring consistency throughout with clear, concise, and appropriate responses, attention to detail and ensuring Unique Selling Point and the benefits of company solutions are promoted.
- Assist with and develop a suite of template documents to support tender responses (FAQ’s, standard responses)
- Manage clarification process to ensure timely responses and accurately record same
- Prepare Executive Summary which contains key win themes for approval by Exec Team.
- Participate in the post-submission Clarification requirements to ensure timely responses and accurately record same
- Participate in pre and post tender meetings to understand objectives of tenders and reasons for not securing work, developing lessons learned.
- On contract award, participate in hand over meetings as required to ensure the business is fully aware of the client contract requirements.
- Develop the bids & tendering team as the business grows internationally
Key outcomes:
- Preparation and submission of bid/tender documents
- Ensure the smooth running of the bid management function
- Ensure registers are maintained and kept up to date
- Help develop department procedures and processes
Limits of authority:
Full responsibility for all operational activities within the philosophies and constraints laid out in the job description.
The company reserves the right to amend or change the activities listed, taking into account the job holder’s qualifications and experience to enable the business needs to be met.
Knowledge & Competency:
- High organisational skill with the ability to multitask and manage a number of bids at the same time
- Creative thinking and ability to look at different ways of doing things
- Strong negotiation and persuasion skills
- Strong analytical and project management skills
- Exceptional writing skills, interpersonal / communication skills, with high attention to detail
- Excellent people management skills with strong tact and diplomacy
Essential:
- Efficient in use with MS Office packages
- Ability to work under own initiative and as part of a team
Desired:
- Experience of drafting and developing legal contracts
- Experience of fully integrated service proposals would be beneficial
- Knowledge of proposal writing software “Xait Porter”
- Knowledge of CRM software “Salesforce”
